EndNote Overview

Millions of authors, researchers, students and librarians use EndNote to search online bibliographic databases, organise their references and images, and create instant bibliographies. EndNote not only simplifies more of your research, writing and manuscript preparation needs, but also gives you the power to create new types of bibliographies. EndNote saves you hours of time locating the literature references you need. No more laborious typing and formatting of bibliographies, or maintaining old-fashioned card indexes of your references – EndNote does it all automatically!

Whether you’re writing an essay or a dissertation, a research paper or a book, a technical proposal or a CV, you’ll find EndNote is the essential add-on to your word processor. EndNote makes it easy to connect to Internet-based libraries of reference data (there are many free-access databases in addition to those that your organisation or institution subscribes to) and locate exactly the references you need to cite in your work. EndNote makes it easy to store, catalogue and index these references in your own custom reference databases, together with images, figures, files and links that you want to include or cite. And EndNote integrates into your word processor to make it easy to insert citations and create bibliographies and figure lists, with every entry automatically and consistently formatted in the style you, or your publishers, prefer.


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Search bibliographic databases on the internet

  • Using EndNote’s Connect…and Search… commands, you can search Internet databases just as easily as you can search your EndNote library on your computer.
  • Simply open any of more than 3,900 predefined connection files and you’re online and searching.
  • Access hundreds of remote bibliographic databases, including Web of Science, Ovid, PubMed, the Library of Congress, and university card catalogues from EndNote.
  • Connect to data sources worldwide – EndNote provides MARC formats that support native language libraries around the world.
  • Search remote bibliographic databases using EndNote’s simple search window – great for locating specific references.
  • Export references directly from Web of Science, Highwire Press, Ovid, OCLC, ProQuest and more.
  • Save and load search strategies at the click of a button.
  • Drag and drop references between EndNote libraries in one simple step. No additional importing required.

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Organise references, images, PDFs and other files

  • Create an unlimited number of libraries of any size: In EndNote,
    bibliographic data is entered into a record by filling out a simple
    template that has the proper fields displayed for a given type of reference.
    There are 46 customisable reference types, covering a variety of materials
    from Ancient Texts to Web Pages, each with up to 52 fields for entering
    references and linking to PDF and image files. And you can organise
    references in any Unicode-supported language.
  • Group references: Create
    custom groups, including smart groups that update automatically as
    references are added to a library, for instant access to subsets of
    references. And you can create groups containing both custom and smart
    groups for easier organisation. These main and sub-groups can be re-arranged
    at any time with a simple drag-and-drop action.
  • Find full text articles automatically: EndNote will locate and download
    full text for you—no additional steps required! Select one or
    more references, a group, or your entire library and have EndNote scan
    for full text available to you. When the full text is found, EndNote
    downloads and links it to the appropriate reference automatically- while
    you continue with your work.
  • Store PDF and other files with your EndNote
    Organise up to 45 files per reference in the "File Attachment" field.
    Drag and drop files onto a reference for auto-linking and storage with
    the library references – links never break.
  • Organise image files: Track images including charts, figures and equations with a caption,
    keywords and more.
  • Customise the reference library display: Click-sort column headings,
    adjust column widths and choose up to 8 fields to display.
  • Preview
    formatted references:
    Using the Preview pane in the library window,
    you can preview selected references in over 2,800 bibliographic styles.
  • Includes
    hundreds of import filters:
    There are many sources of bibliographic
    data that can be used to help you build your EndNote library of references.
    EndNote includes hundreds of import filters for a variety of online database
    providers (e.g. Ovid, EBSCO). You can create and modify import filters
    as well. Once you’ve downloaded the references in a tagged format,
    choose the appropriate import filter to import the data into your EndNote
  • Link your EndNote records to the Web: Link your references
    to full-text articles or other material on the Web. You’ll find links
    created automatically when you connect and search online resources
    within EndNote.
  • Use Term Lists for consistent data entry: Term Lists
    store glossaries of keywords, author names, or any other terms that
    are important to managing your references. As you enter new terms,
    EndNote suggests terms from these lists to facilitate data entry and
    to ensure terms are entered consistently. Pre-defined Journal Term
    Lists are provided for biomedicine, chemistry, and the humanities – complete
    with common abbreviations of journal names used in bibliographies.
  • Searching: Use Quick Search in the toolbar to search all fields in
    an EndNote library, or the Search… command for additional options.
    You can limit your searches to specific fields such as Author name,
    Year, or Keywords and select a variety of operators.
  • Global Editing: Use the Change Text, Change Field, and Move Field commands to modify
    existing references. These commands can automatically add a term to
    all or some of your references. These are useful tools for labeling
    groups of references as well as for fixing common typos or spelling
  • Sorting: Set up multi-level sorts on up to five fields of your choice
    such as Year, Journal and Title. Each level can be sorted in ascending
    or descending order. Column headings in the reference library window
    provide instant sorts on the displayed fields.
  • Customise Settings: The settings for customising your EndNote library
    display, bibliographic preferences and other options are organised
    in one easy-to-access Preferences panel.
  • Running EndNote on a Network: Use EndNote on a network and share
    libraries across mixed platforms.

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Watch the bibliography and file list appear as you write!

  • Create instant bibliographies in Microsoft Word, Apple Pages ’09
    and OpenOffice.org Writer 3:
    Locate citations with Cite While You Write™(patent
    pending) technology. Watch the bibliography appear as you insert citations
    in your manuscript.
  • Include multiple bibliographies within a single
    Word document
    – specify
    end of chapters, end of document, or both.
  • Track cited references in Microsoft Word: A travelling library of
    cited references follows the Microsoft Word document. When you’re ready
    to send your paper to colleagues, the references travel with it. You
    can also transfer references directly from colleagues’ papers
    to use in your EndNote library with the export traveling library feature.
  • EndNote
    handles even the trickiest bibliographic details:
    EndNote includes
    bibliographic features that address a wide range of formatting issues
    in the humanities, biomedicine, physical, life, and social sciences.
    Here are some of the advanced formatting features EndNote handles with

    • Shortened forms of references in footnotes, including "Ibid."
    • Numbered
      text notes within a bibliography
    • Options for anonymous works
    • Hanging indent option
    • Capitalisation options for author names or title
    • Composite styles that group citations by number and letter (popular
      with chemistry styles)
  • Includes more than 5000 bibliographic styles: EndNote
    comes with more than 5000 predefined bibliographic
    for the leading journals. Each style can be modified, or
    you can create new styles.
  • Use EndNote built-in Word templates to guide you through
    the exacting manuscript requirements of publishers.

    • Select a predefined
      template from the Word File menu or the EndNote Tools menu to begin
      your publishing process.
    • Completed manuscripts are now submission-ready
      with all the key elements in addition to EndNote’s instantly
      formatted in-text citations, bibliography and figure list.

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Collaborate with others easily using the online component of EndNote

EndNote’s Web-based
component makes it easy to collaborate with colleagues and

  • Transfer up to 10,000 references between the Web and the desktop
    using the Groups panel.
  • Share EndNote groups – simplify
  • Cite references from both EndNote desktop and online in a
    single paper.
  • Organise your own publication list for the free ResearcherID community – view
    personal citation metrics in ResearcherID, complete with dynamic links
    to Times Cited detail from Web of Science.
  • Work on the desktop, the Web or both!
  • Drag and drop references between EndNote libraries in one simple step. No additional importing required.


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