EndNote can be used on a network to share libraries-including
networks with Macintosh® and Windows® workstations. Multiple
users can access an EndNote library simultaneously in read-only mode.
This allows users to search for references, cite them in their papers
and create bibliographies. EndNote does not allow multiple users to edit
a single library at the same time.
Deployment on Networks
On Windows networks EndNote can be deployed with MSI installer technology
using scripting or via Group Policy.
- Windows 2000/2003 Server with Active Directory installed
- MSI Installer
3.x on the Server and the workstations
As of 1st January 2013, concurrent licences will no longer be available.
Instead EndNote concurrent licences will be replaced by volume licences, which allow all users within the installation to use EndNote any time they want. This means users won't have to wait until a licence becomes available to access EndNote and their references. With a volume licence, they'll be able to search online for references and insert citations into their research papers at any time. This ultimately enables broader access to the software.
The volume licence will also allow each user to install a second copy of the software (subject to their organisation's approval) on a home or laptop computer for personal use. This was not an option with the concurrent licence.
The volume licence will also make both the Windows and Macintosh versions of EndNote available to users. By using the volume licence and the EndNote Web product with its EndNoteSync feature, EndNote users will be able to access their research information from any computer in the world. This provides every user with unlimited research flexibility via EndNote and EndNote Web.
Migration from concurrent to volume licences IS NOT automatic. Concurrent customers will need to contact us about upgrading.
For information about multiple/volume copies of EndNote, please contact your local office.
See our Frequently Asked Questions
about EndNote and Networks (Windows only!)
Q & A about EndNote and Networks
Q: What is the simplest way to set up an EndNote
library for shared network access?
A: The simplest way is to use the network's system of file permissions
to control the type of access allowed for users and groups. One or two people
should be assigned the responsibility for maintaining and updating the library;
these users should be granted full access to the file. All other users should
be granted read-only access.
Q: Can I format my paper with an EndNote
library that is on a network server?
A: Yes, users can format papers using a shared EndNote library.
Q: Can multiple users read the same shared
EndNote library simultaneously?
A: Multiple users can access an EndNote database simultaneously
as long as the database is restricted to Read Only or Locked status. This
will allow users to perform searches, copy information to their documents,
and format their papers. EndNote does not perform "record locking"
functions which allow multiple users to modify records in a shared database
at one time.
Q: Can multiple users add new records or
modify records to a shared EndNote library?
A: No, EndNote does not perform "record locking" functions
which allow multiple users to edit records in a shared database at one
time. If someone is writing to a shared EndNote library, everyone else
on the network will not be allowed to access the library.
Q: Do you offer special pricing to accommodate
mutiple-user access of EndNote?
A: Yes, if you purchase 5 or more copies of EndNote at one time,
there is a discount given. You may mix both Macintosh and Windows copies
under one order.