EndNote has two options for adding page numbers to your citations:

Both methods will require you to change your output style as this is what determines how your citations appear in Microsoft Word. If you try adding page numbers to your citations without modifying your output style first then you may find that your page numbers disappear when you format your paper or add new references.

1. Use the information in the Pages field in your EndNote library

You can add page numbers to your EndNote library in the 'Pages' field and it is possible to use this information as part of the in-text citation in Microsoft Word e.g. (Smith, 1999, p. 22) or (Smith, 1999, pp. 22-34). This is simply bringing the information from your EndNote record into Microsoft Word and only requires that the 'Pages' field is included in your in-text citation template.

Open the Style Manager in EndNote and select the output style you have been using. Click on Edit to open the editor. You should now have a screen with a list of options on the left. Go to the section entitled 'Citations' and click on the 'Templates' option beneath it. On the right hand side of the screen you should now see the in-text citation template which will probably look similar to:

(Author, Year)

Position the mouse where you want the page numbers from your EndNote library to appear and add any preceding punctuation to separate the page numbers from the other information in the template. You can then use the 'Insert Field' option to add the 'Pages' field to your template e.g.

(Author, Year, p. Pages)

This will produce an in-text citation which will consist of the author's surname, the year of publication and the information which has been entered into the Pages field of the record in EndNote e.g.

(Smith, 1999, p. 12)

This is often enough to cite your pages correctly, however some organisations require that you have different page prefixes for single and multiple pages i.e. (Smith, 1999, pp. 12-14). EndNote can deal with singular and plural fields and add additional formatting where necessary by using the caret symbol ^. The use of the ^ symbol specifies whether to use singular or plural formatting for the information in the Pages field so if there is one page number the p. is used, however for a page range the pp. prefix is used.

(Author, Year, p.^pp. Pages)

In the above example the formatted in-text citation in Word will look like the following:

(Smith, 1999, pp. 18-22)

However if there is only one page number in the Pages field in EndNote, the citation will appear as:

(Smith, 1999, p. 18)

2. Manually adding the page numbers as you write your paper

If you have to add different page numbers for the same citation i.e. for different pages in the same book, then this can be achieved as follows:

Open the Style Manager in EndNote and select the output style you have been using. Click on Edit to open the editor. You should now have a screen with a list of options on the left. Go to the section entitled 'Citations' and click on the 'Templates' option beneath it. On the right hand side of the screen you should now see the in-text citation template which will probably look similar to:

(Author, Year)

Position the mouse where you want the page numbers from your EndNote library to appear and add any preceding punctuation to separate the page numbers from the other information in the template. You can then use the 'Insert Field' option to add 'Cited Pages' from the drop down list. The resulting template should look as follows:

(Author, Year Cited Pages)

Save the output style and launch Microsoft Word. Insert a citation from your EndNote library and right-click on it. You should see an option called 'Edit Citation(s)'. Left-click on this option and the 'EndNote Edit Citation' window will appear. You can add any page numbering information into the Pages field in any format e.g.

(Smith, 1999, p. 18)
(Smith, 1999, pp. 18-22)
(Smith, 1999, Pages 18-22)
etc..