RM11 FAQ - Managing Databases
Reference Manager BAE What is the correct way to rebuild a database? CAUTION: Do not attempt to rebuild any database without first creating a backup copy of it. If any data loss occurs during the rebuild process it may be unrecoverable. Remember that each database consists of two files, *.RMD and *.RMX. Create a backup of the database in question. Open Windows Explorer and navigate to the directory that contains the database. If located on a network drive, copy the *.RMD file to a convenient location on your local hard drive such as the desktop. If the database is on your local drive make a copy of the *.RMD file and paste it onto your desktop. Close all open programs. If Reference Manager is closed, launch it and make sure that all open databases are closed. Within Reference Manager, select Rebuild Database from the Tools menu. Browse and select the *.RMD file that you saved to your desktop and Rebuild it. Read the warning message, then click OK and the rebuild process will begin. Once the database rebuild has finished it will report whether or not it found any errors. Click OK, then click Close. If the rebuild completed successfully you should now be able to open and use the database. Open it to confirm this. Once you are satisfied the database is functioning you can close the database and use Windows Explorer to copy the *.RMD file and the newly created *.RMX file from your desktop back to the original location of the database, overwriting the corrupt files. I backed up my database files to a CD-ROM and then copied them onto a different computer. But now I get error messages when I try to open the database. Whats wrong and how can I fix it? When you copy a file to a CD-ROM, the file inherits Read-Only attributes from the CD itself, even after the files are copied to the computers hard drive. To remove the read-only attributes, right-click each file, select Properties, and uncheck the Read-Only checkbox. Then try to open the database. When I look in the folder where my database is saved I see two files that have the same name as my database. Why are there two files? Can I delete one of them? Each Reference Manager database consists of two files a *.RMD file (the data) and a *.RMX file (the index). For example, if your database is called Data you will have a Data.rmd file and a Data.rmx file in the folder where the database resides. Both files are needed in order for the program to be able to open the database, so do not delete either file. If you only have the *.RMD file you can recreate the *.RMX file by using the Rebuild Database command, but you cannot recreate the *.RMD file if all you have is the *.RMD file. How can I back up or transfer my database to another computer? To back up your database(s) and move them to another computer... Close the database in Reference Manager. Using Windows Explorer, go to the folder that contains your Reference Manager database. There should be two files for every Reference Manager database: a *.rmd file (main database file) and a *.rmx file (index file). Make sure to transfer both files to the destination computer. The method you use to transfer those files is up to you (floppy disk, CD, zip disk, network share, email attachment, etc.). On the destination computer, copy both files to the folder on the hard drive where you will be storing your Reference Manager databases. The *.rmd file and the *.rmx file need to be in the same folder in order for the database to open up in Reference Manager. Depending on the method you used to transfer the database, the read-only attribute of the *.rmd and *.rmx files may be checked. To remove the read-only attribute, right-click each file, select Properties, and uncheck the Read-Only checkbox. You should now be able to open the database in Reference Manager. What happens if I don't close the database before I exit Reference Manager? Any database open will be closed for you. You will always be prompted to save upon exiting if there is any unsaved information. Reference Manager remembers which database you left open and reopens it automatically the next time you begin. I need to interrupt the rebuilding of my database. What happens when I do? If you must interrupt a rebuild, you may do so by clicking Cancel. You are prompted if you want to continue the database rebuild. Click No to stop the reconstruct process, Yes to continue. When you cancel a rebuild, you must later finish the rebuild process in order to access that database. The rebuilding of my database unexpectedly quit (due to a power failure). What do I need to do to continue the rebuild process? If a problem such as a power failure causes the rebuild to stop before the database has been rebuilt, you will need to begin the rebuild process again in order to be able to access that database. Why did I receive the message "The database was beyond Reference Managers ability to rebuild it. To access this database, you will need to restore a backup of the database." when I tried to rebuild a database? The information contained in this database was so badly corrupted that Reference Manager could not recognize enough information to rebuild it. Data will not be able to be recovered, and you will need to restore from a backup copy in order to be able to access the database. Ensuring that you have current backup copies of your database allows you to resume use of your database without the loss of too much important information. ReferenceManager Win 2000 11 en Y
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